Running a RLUG?

Club Leaders

The Club Leaders are the unsung heroes of any club. They are the people that end up putting in long hours and massive effort to keep the club interesting and desirable for people wanting to continue to be part of the group and join in the fun.

So making sure that these heroes effectively use their time is vital to the continued success and growth of the club. Otherwise and in most cases, that initial enthusiasm burns out and they start losing the joy of the hobby and the motivations on why they started leading a club in the first place.

So to help Club Leaders to work effectively, key things they need are:

• Access to all information from anywhere at anytime
• Able to minimise the amount of day to day admin work as possible
• Maintain and gather new memberships easily
• Ability to easily communicate out to the membership
• A place to centralise upcoming events for members to see
• The use of a common tool everyone uses rather than relying on a specialist to maintain individual software

Event Organisers

Event Organisers just want to put on a great Brick Event, club activity, or just a simple club day. They want to be well organised and need all the information to be reliable, organised, and found in the right place at the right time.

Putting on a Brick Event is very stressful but is usually the primary way a club makes it continues to finance the club. So you must make organising a Brick Event as easy as possible for all involved.

To help Event Organisers put on great Brick Events they need:

• Provide all the key Brick Event details to the membership
• Ability to obtain all the information needed from the registrants
• See both detailed and collated live information
• Ability to easily communicate out to the registrants
• Able to export all or some of the information they need
• Access all this information from anywhere at anytime

LUGBULK Admins

Running a LUGBULK is complicated and can be very easily messed up. There are also several other conditions and deadlines LEGO requires a LUG to achieve to be able to complete the LUGBULK process. Keeping the master element list confidential, but also making it available to your approved members and how do you manage those members that are looking for certain parts in the final 85 elements list.

So to aid the LUGBULK Coordinators to work confidently and with minimal stress, they need:

• Communicate the key dates, details, and expectations to their members
• Easily manage who can participate
• Meet LEGO’s deadlines and participation requirements
• Able to select the final 85 elements that are best for LUG
• A simple ordering system that also includes their cart total, taxes, and shipping costs
• Ability to easily communicate out to the participants
• Exportable checklists, orders, and part selections
• Access all live information from anywhere at anytime

Members

New members are usually excited to find a LEGO Club that exists in their area after just seeing a Brick Event or local event and want to join in. They want the signup as easily and quickly as possible and once in, able to feel like they are part of something and see what upcoming activities the club has to participate in.

Members typically want to have:

• An easy and intuitive signup process
• A centralised place to find all the clubs key offerings
• Kept informed about upcoming events and club days
• Easy access to registrations to exhibit at the club's Brick Events
• Participate and easily create a LUGBULK order
• See past LUGBULK orders, Brick Events exhibited at and club days attended
• Update their details as they change and what activities they have done
• Not to require social media to keep up in the loop

LUG Ambassador

As the direct link to The LEGO Group, Ambassadors want to ensure the RLUG they represent is following the guidelines set out by The LEGO Group. They also want confidently provide LEGO accurate stats about their activities, events they put on and to make sure the when the club does use a LUG Support offering such as LUGBULK, they are confident first time every time

To best align with what LEGO requires, the Ambassador needs:

• Up to date membership and activity stats
• Accurate LUG Event details such as Brick Events
• Tools to make managing the complete LUGBULK process easier
• Access all this information from anywhere at anytime
• Ability to easily communicate updates from LEGO to the team and membership

LEGO Community

A LEGO Community not only includes LEGO fans but also goes much deeper into the local community itself such as the local library, hospitals or schools, and even charities.

LEGO is a great learning tool and can inspire people from all ages and walks of life to get excited and encourage to experience the joy LEGO brings, so these community’s try and find their ways to leverage LEGO’s appeal to include in the offerings and services.

All community’s that incorporate LEGO into their environment look for:

• A strong local LUG that helps create awareness and excites the public
• A place for advice and guidance
• The chance to form partnerships
• Able to assist with fundraising and charity events